TSC CIRCULAR NO: 8/2022
GUIDELINES FOR RECRUITMENT OF TEACHERS ON PERMANENT & PENSIONABLE TERMS – PRIMARY SCHOOLS – 2022/2023 FINANCIAL YEAR
1.0 GENERAL INFORMATION
i) Following the advertisement for recruitment of teachers for Primary schools on permanent and pensionable terms, Regional Director Nairobi, County Directors and Sub-County Directors are required to conduct a selection exercise for applicants wishing to be employed and submit Merit Lists to the TSC Headquarters. The lists should be ratified by the Regional Selection Panel for Nairobi and County Selection Panel for other counties.
ii) Applicants will be required to submit their applications to the Secretary Teachers Service Commission through online platform www.teachersonline.go.ke for the county where a vacancy has been declared.
iii) The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).
iv) The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.
v) The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID-19 pandemic.
vi) TSC County Director MUST ensure that venues for selection process are accessible to applicants with disability.
vii) All applicants MUST be registered teachers as per Section 23(1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.
one re-sat exams);
g) Letter of Certification of results by KNEC (where applicable);
h) Primary and Secondary School leaving certificates and other relevant testimonials;
i) National Council of Persons with Disabilities (NCPWD) Card (where applicable);
j) An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.
xiv) All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities;
The Sub County Director Chairperson
TSC Sub County Human Resource Officer Secretary
Zonal Curriculum Support Officers (3) Members
The TSC Sub-County Director MUST ensure that the Ministry of Health COVID-19 containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.
3.0 VERIFICATION EXERCISE
i) The TSC Sub County Director shall verify the TSC registration status of all applicants;
ii) The TSC Sub County Director shall present a list of all applicants to the Selection Panel;
iii) Applicants must appear in person before the Selection Panel on the set dates.
3.1 AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS
i) Original academic and professional certificates shall be scrutinized to verify their authenticity.
ii) The TSC Sub County Director shall certify photocopies of the certificates and other documents before forwarding them to the TSC County Director.
iii) Any applicant(s) who present forged/fake academic, professional and other documents commit(s) an offence and shall be disqualified and/or deregistered.
3.2 SELECTION CRITERIA
i) Applicants shall be awarded marks as per the score sheet (Appendix 1(a) and (b). Where applicants tie in scores, the panel shall consider the criteria under Clause 1 (xvii) of these guidelines.
ii) Upon verification of academic, professional and other relevant documents, the Sub-County selection panel shall compile a Sub-County Merit List. The TSC Sub- County Directors shall submit Sub-County Merit Lists to the TSC County Directors who shall convene a County Selection Panel to compile a County Merit List. The County Merit List shall be used in the subsequent recruitment processes within the financial year or as directed by the Commission from time to time.
NB. An applicant with disabilities
related to hearing and/or speech shall be allowed the company of a sign language interpreter.
4.0 DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR
The TSC Sub County Director shall be required to submit the following to the TSC County Director: –
i) List of all applicants who presented documents for verification at the Sub County level (Appendix II);
ii) Sub County Merit List (Appendix III);
iii) Summary of complaints raised (if any) together with action taken;
iv) Minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary clearly showing how the final list of the successful applicants was agreed upon.
4.1 COUNTY SELECTION PANEL
i) After submission of Merit Lists by the TSC Sub County Directors, TSC County Director shall constitute a County selection panel comprising the following members;
a) TSC County Director Chairperson
b) TSC Deputy County Director Secretary
c) County Human Resource Officer Member
d) TSC Sub County Director (2) Members
The TSC County Director MUST ensure that the Ministry of Health COVID-19 containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.
ii) The TSC County Director shall be required to convene a County Selection Panel to ratify Sub County Merit Lists and compile the County Merit List for onward submission to the TSC Headquarters within the stipulated timeline;
duly signed by the Chairperson and Secretary;
ii) Copies of minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary and verified by the TSC County Director on behalf of the County Selection Panel, clearly showing how the final list of the successful applicants was agreed upon;
iii) County Merit Lists; (Appendix IV)
iv) List of all selected applicants drawn from the County merit list; (Appendix V)
v) List of all invited applicants who did not appear for verification; (Appendix V1);
xii) Panel score sheet (Appendix I) both in soft (excel) via firstname.lastname@example.org and hard copy for the selected applicants.
7.0 IMPORTANT NOTES
i) Merit Lists shall be made available to members of public wishing to see them on request in a manner that will not put the recruitment process into jeopardy.
ii) Under no circumstances should the Application for Employment Form be defaced or photocopied for use.
iii) All enquiries arising from these guidelines should be made to the TSC County Director.
iv) Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded from carrying out recruitment directly from the TSC Headquarters.
v) The TSC Regional Directors shall:
a) Ensure guidelines are adhered to within their regions;
b) Coordinate the teacher recruitment process within their respective regions;
c) Sensitize County Directors and oversee the sensitization of other officers including members of the BoM involved in the process;
d) Undertake measures to resolve complaints arising from the process within their regions;
e) Ratify Merit Lists submitted by the TSC County Directors.
8.0 Attached find the following Appendices;
i) Appendix I (a): Panel Score Sheet for primary school teachers.
ii) Appendix 1 (b): Panel Score Sheet for primary school teachers with disability
iii) Appendix II: Sub County Registration list of applicants who present documents for verification.
iv) Appendix III: Sub County Merit List.
v) Appendix IV: County Merit List
vi) Appendix V: List of selected applicants
vii) Appendix VI: List of applicants who did not appear for verification
viii) Appendix VII: List of applicants with disabilities.
APPENDIX 1(a) PANEL SCORE SHEET FOR PRIMARY SCHOOL TEACHERS.
SCORING AREAS MAXIMUM SCORE
Professional P1 qualifications
6 -14 points ——————————————————— 40
15 – 26 points——————————————————– 35
27 – 38 points ——————————————————- 30
39 – 52 points ——————————————————- 25
53 – 64 points ——————————————————- 20
NB: The score does not include teaching practice.
MAXIMUM SCORE 40
Evidence of internship service
Served for three (3) years ————————————- 15
Served for two (2) years ————————————— 10
Currently serving the first year of internship ———— 05
MAXIMUM SCORE 15
Length of stay since qualifying as a teacher
i. 2015 and before ————————————— 35
ii. 2016 ——————————————————— 30
iii. 2017 ——————————————————— 25
iv. 2018 ——————————————————— 20
v. 2019 ——————————————————— 15
vi. 2020 ——————————————————— 10
vii. 2021 and after ——————————————- 05
MAXIMUM SCORE 35
Diploma in Primary Teacher Education (CBC Upgrade) 10
Grand Total 100